--- title: "Gemploy | People management you can trust" url: "https://www.gemploy.com/" description: "Gemploy is HR software that fits your company, simple when it should be, thorough when it matters. Free for up to 9 users, GDPR compliant." language: en --- Next-generation people management # People management that fits your company Personnel records, time tracking, and absences should all live in one tool so there's less paperwork between you and your team. Gemploy adapts to what you need, simple when it should be, thorough when it matters. Free for up to 9 users. From 10, it's €5\* per user a month for the whole team. [Request a demo](https://www.gemploy.com/contact) Ready to use within daysGDPR-compliantCancel monthly Who it is for ## From "HR on the side" to a full HR department. HR often starts as something handled on the side, with employee data in a spreadsheet, leave requests done by email, working hours on scraps kept on paper, and manually preparing everything for the accountant at months-end. It costs time and eventually stops being manageable. Gemploy brings these tasks into one place and grows with you: from your first hire to an HR team. ### For leadership Keep an overview of your team without building an entire HR department. Quick to set up, cancel monthly. ### For HR One tool instead of five. Intuitive enough to use without extensive training and a clean handover to payroll. ### For employees No waiting on anyone. Log hours, request leave, check your balance, and keep your own details up to date, anytime, all in one place. Features ## The core modules every business needs From personnel records to time tracking and absences, everything runs through one system. ![A personnel file holding master data, contracts and documents in one place](https://www.gemploy.com/_astro/personnel-file.en.light.CbiXRhL7_2okmUb.png)![A personnel file holding master data, contracts and documents in one place](https://www.gemploy.com/_astro/personnel-file.en.dark.DnlJ7YoR_Z1kF82J.png) Records ### All employee data in one place. Master data, contracts, and documents live centrally instead of across spreadsheets, emails, and filing cabinets. - Employee data and contracts all in one place - No more digging through folders for documents - Export-ready whenever payroll needs it ![Time tracking, with the month's target hours next to the hours actually recorded](https://www.gemploy.com/_astro/time-tracking.en.light.Ckv7Ne0j_2ayCWO.png)![Time tracking, with the month's target hours next to the hours actually recorded](https://www.gemploy.com/_astro/time-tracking.en.dark.3jzX2l-e_ZW1rlU.png) Time tracking ### Track working hours, without the maths. Log working hours easily and see target vs actual times in real time. No scraps of paper, no punch card, no scrambling at month-end. - Target hours come straight from the contract - View overtime at a glance - Log time from desktop or phone ![The absence view, showing remaining leave and who else in the team is away](https://www.gemploy.com/_astro/415598e77b916fd6.Bag8z3dY_2iefXD.png)![The absence view, showing remaining leave and who else in the team is away](https://www.gemploy.com/_astro/7bb4e53e24697e89.CPrd0WVS_Z1aNtv2.png) Absences ### Request and approve leave without the email ping-pong. Requests run through one place. Employees see how much leave they have left, while managers approve with a click and see who else is off at the same time. - Approve requests straight from your inbox - Absence types set up your way - See the whole team's leave on one calendar ![The document overview, showing filed documents and who each one belongs to](https://www.gemploy.com/_astro/8ad410c61243b4f5.Vp9ObV_R_Z20lKvd.png)![The document overview, showing filed documents and who each one belongs to](https://www.gemploy.com/_astro/40f7486cc1602fdf.C2It91fp_1E33Iv.png) Documents ### Documents organized, access controlled. Contracts, payslips, and other documents sit in organized folders you set up. - Access per folder, not document - Set how long each folder keeps its documents - Grant employees upload access, if needed ![Document splitting: a multi-page upload separated into single documents and filed to the matching personnel records](https://www.gemploy.com/_astro/d38fbb0b8a69698f.De7QMCzH_Z5wnLy.png)![Document splitting: a multi-page upload separated into single documents and filed to the matching personnel records](https://www.gemploy.com/_astro/5332e210144de7aa.BhAGEsIo_athPJ.png) Document splitting ### Upload once, split and match automatically Skip manual steps. Use our document inbox to distribute large batches of files to the right people. - Recognizes each document as it gets uploaded - Review the matches and split before confirming - One click sends everything to the right person Privacy & permissions ## The right eyes on the right data. Who can see and change what? With Gemploy, you can set permissions in a few clicks. Sensitive changes are logged, employees manage their own data, and permissions follow the shape of your company, not the other way around. GDPR-compliantTraceably loggedRole-based access Roles & access Who sees and changes what LD Leadership Full overview HR HR team Records & payroll TL Team lead Own team EM Employees Own data Permissions and rules adjust to your company. Pricing ## It's dead simple: For up to 9 users, you pay nothing. One plan. No tiers, no hidden costs As long as your company has 9 or fewer active users, Gemploy is free. Once you reach 10, you pay €5\* per user a month for the whole team. (\*excl. VAT) Up to 9 users €0 Free From 10 users €5 per user / month (excl. VAT) - Core modules - Easy export for payroll - Shaped around your needs - No fixed contract [Request a demo](https://www.gemploy.com/contact)[All details](https://www.gemploy.com/pricing) ## Frequently asked questions Does Gemploy run my payroll? No. Gemploy prepares the payroll-relevant data and exports it to your payroll provider or accountant. Can I migrate my data from other tools? Yes. Existing employee data can be imported. We can help you with the setup. Simply us [send a message](https://www.gemploy.com/contact). Are my data secure? Data privacy comes first for us. We built Gemploy to be GDPR-compliant, every change is traceable, and data is stored securely and encrypted, exclusively on servers in Germany. What languages does Gemploy support? English and German, with more languages on our radar. ## Curious to see what Gemploy can do? Request a demo and start free with up to 9 users. No risk, no credit card. [Request a demo](https://www.gemploy.com/contact)[Talk to sales](https://www.gemploy.com/contact) ## Stay in the loop. Sign up to our newsletter for HR insights and product updates. No spam, unsubscribe any time.